We’re excited to welcome you to the 2025 Annual Statewide CHW Conference! Before you purchase your ticket, please note that all ticket sales are final. This policy helps us plan a great event for everyone, so be sure to check your availability before purchasing. The policies below are designed to ensure everyone has a fantastic conference experience. If you have any questions or need further assistance, please don’t hesitate to reach out to someone on the CHWAM board.

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Non-Refundable Ticket Policy

Once purchased, tickets are non-refundable, but they are transferable – please see ticket transfer policy. We are unable to provide refunds for any reason, including changes in schedule, personal emergencies, or unforeseen circumstances. We value your understanding of this policy, as it allows us to maintain the quality and experience of the conference for all attendees.

Ticket Transfer Policy

We understand that sometimes plans change. If you can no longer attend the conference, you’re welcome to transfer your ticket to a friend or colleague—no extra charges involved! Our goal is to make this process as smooth as possible for everyone. Tickets can be transferred to another individual up to one week before the start of the conference – no later than February 21, 2025. Transfers requested after this date will not be accepted. Each ticket may only be transferred once.

To transfer your ticket, the current registrant – or sponsoring organization- must email our registration team at kcregion@chwam.org to request a ticket transfer form. Once the transfer form is processed, a confirmation will be sent to both the current registrant and the new ticket holder. Please note, once a ticket is transferred the original registrants name will be removed from the registration list. 

Vendor and Exhibitor Policy

We’re thrilled to have you at our conference as a vendor and/or exhibitor. As part of your participation as a vendor and/or exhibitor, you’ll receive meals and seating for two representatives from your team. Please ensure the two representatives selected to represent your organization as a vendor and/or exhibitor are registered by the deadline -February 21, 2025 - to secure their spot. If you’re bringing more team members, they’re more than welcome to join the fun by purchasing a ticket.