Vendor and Sponsorship Opportunities

CHWAM invites vendors to showcase their products and services at the 2026 Annual Conference.

Vendor Details

• Please provide a brief description of your product or service when registering.

• Vendor registration includes 2 participants, covering meals and access to sessions.

• Additional booth staff must purchase an attendee ticket.

• Vendor Fee: $500 per booth

• Setup: Sunday, March 29, beginning at 4:00 PM

  • All booths must be fully set up by 8:00 AM on Monday, March 30

  • Booths remain through April 1 at 11:00 AM

• Tables and chairs will be provided.

Payment & Registration

• Pay for your vendor booth here: Vendor Booth Payment

• You will need your payment confirmation number to complete the vendor registration form.

• Vendor Registration: Vendor Registration HERE

Sponsorship Opportunities

CHWAM welcomes sponsors to help support this year’s conference and the ongoing advancement of the CHW profession. Please note that a payment confirmation number is required for completing the sponsorship registration form.

Complete the Registration form HERE

We offer four sponsorship levels:

BRONZE – $1,000

• Meals & registration for 2

• Promotion on CHWAM website for 1 year

• Payment Link: Bronze Sponsorship Payment

SILVER – $2,500

• Meals & registration for 2

• Promotion on CHWAM website for 1 year

• Social media shout-outs

• Payment Link: Silver Sponsorship Payment

GOLD – $5,000

• Meals & registration for 2

• Promotion on CHWAM website for 1 year

• Social media shout-outs

• Vendor booth included

• Payment Link: Gold Sponsorship Payment

PLATINUM – $10,000 (2 available)

• Meals & registration for 2

• Logo displayed on slides during meals

• Promotion on CHWAM website for 1 year

• Social media shout-outs

• Logo printed on conference handouts

• 15-minute speaking opportunity during a meal

• One complimentary hotel room (2 nights)

• Vendor booth

• Banner of your choice displayed on stage during keynote

• To secure a Platinum Sponsorship, please email: kcregion@chwam.org

After payment has been processed and you have your confirmation number, please complete the sponsorship registration form here: Registration Form HERE

We’re excited to welcome you to the 2026 Annual Statewide CHW Conference! Before you purchase your ticket, please note that all ticket sales are final. This policy helps us plan a great event for everyone, so be sure to check your availability before purchasing. The policies below are designed to ensure everyone has a fantastic conference experience. If you have any questions or need further assistance, please don’t hesitate to reach out to someone on the CHWAM board.

CancellationRefundPolicy.docx

Non-Refundable Ticket Policy

Once purchased, tickets are non-refundable, but they are transferable – please see ticket transfer policy. We are unable to provide refunds for any reason, including changes in schedule, personal emergencies, or unforeseen circumstances. We value your understanding of this policy, as it allows us to maintain the quality and experience of the conference for all attendees.

Ticket Transfer Policy

We understand that sometimes plans change. If you can no longer attend the conference, you’re welcome to transfer your ticket to a friend or colleague—no extra charges involved! Our goal is to make this process as smooth as possible for everyone. Tickets can be transferred to another individual up to one week before the start of the conference – no later than February 21, 2025. Transfers requested after this date will not be accepted. Each ticket may only be transferred once.

To transfer your ticket, the current registrant – or sponsoring organization- must email our registration team at kcregion@chwam.org to request a ticket transfer form. Once the transfer form is processed, a confirmation will be sent to both the current registrant and the new ticket holder. Please note, once a ticket is transferred the original registrants name will be removed from the registration list. 

Vendor and Exhibitor Policy

We’re thrilled to have you at our conference as a vendor and/or exhibitor. As part of your participation as a vendor and/or exhibitor, you’ll receive meals and seating for two representatives from your team. Please ensure the two representatives selected to represent your organization as a vendor and/or exhibitor are registered by the deadline -February 21, 2025 - to secure their spot. If you’re bringing more team members, they’re more than welcome to join the fun by purchasing a ticket.